Congratulations, you’re engaged! Arena Event Planning can help you create the day of your dreams, while allowing you to enjoy the entire planning process. Please contact us in order to set up a consultation, get more detailed information regarding our wedding coordination services, and to help you decide which plan will best work for you.
Full Service Planning With Day Of Coordination:
If you want a perfectly planned wedding from engagement to honeymoon, this covers it all. A wedding is an incredibly complex event to orchestrate with zillions of details to think about; picking invitations, managing guest lists, locating venues, food, flowers, vendors, etc. The list is endless. Arena Event Planning is here to make your dreams a reality. With our Full Service Planning, we assist you with wedding details from start to finish. Our Event Coordinator will walk you through the steps of full wedding planning and coordination, to ensure peace of mind that your wedding is done right and within your budget. This service is especially designed for a busy couple who want the assistance from a planner by their side.
The Full Service Planning & Coordination service includes but not limited to:
Before Wedding Day
- unlimited consultations in the planning phases
- unlimited calls, emails, texts to the Event Coordinator
- Complimentary hotel blocking service
- Sets up & Attend all vendor meetings and dress/tux fittings
- Budgeting assistance
- Custom Event Timeline
- Custom Event Floorplan
Rehearsal
- Rehearsal dinner planning & assistance
- Develop and distribute Wedding Day Itinerary
Wedding Day
- Unlimited hours of service on your wedding day
- Provide emergency Bridal Kit (aspirin, energy bars, mints, sewing kit, etc)
- Manage vendors per your instructions
- Manage vendor setup at the ceremony and reception sites
- Organize and distribute all personal flowers to wedding party, family members, and special guests
- Place table names, place cards, favors, etc. per your instructions
- Facilitate the wedding ceremony
- Check for any items necessary to properly conduct the ceremony
- Oversee ushers & guest book attendants
- Properly line up processional and cue musicians
- Coordinate entertainment and all announcements/events during reception
- Ensure payment of vendor tips & balances
- Set up & break down table numbers/names, place cards, favors, toasting glass, & serving set per your instructions
- Return personal or rented items as agreed upon in advance to their owners
Partial Planning with Day Of Coordination:
This package is designed for the couple who needs help with specific areas along the way. For those who have already secured the ceremony and reception sites but require some assistance on a few other vendors. Not everyone requires the full help of a wedding planner from start to finish, but would benefit from some help along the way. Whether it is finding the best DJ’s, recommendations on florists or how to navigate picking a photographer, let our planners guide you through the process of your specific needs.
The Partial Planning & Day Of Coordination service includes but not limited to:
Before Wedding Day
- 3-4 consultations in the planning phases
- unlimited calls, emails, texts to the Event Coordinator
- Custom Event Timeline
- Custom Event Floorplan
Rehearsal
- Rehearsal dinner planning & assistance
- Develop and distribute Wedding Day Itinerary
Wedding Day
- Unlimited hours of service on your wedding day
- Provide emergency Bridal Kit (aspirin, energy bars, mints, sewing kit, etc)
- Manage vendors per your instructions
- Manage vendor setup at the ceremony and reception sites
- Organize and distribute all personal flowers to wedding party, family members, and special guests
- Place table names, place cards, favors, etc. per your instructions
- Facilitate the wedding ceremony
- Check for any items necessary to properly conduct the ceremony
- Oversee ushers & guest book attendants
- Properly line up processional and cue musicians
- Coordinate entertainment and all announcements/events during reception
- Ensure payment of vendor tips & balances
- Set up & break down table numbers/names, place cards, favors, toasting glass, & serving set per your instructions
- Return personal or rented items as agreed upon in advance to their owners
Day Of Coordinating:
This package is for the couple who wants to enjoy their day and not stress over the details. We will ensure you big day goes off without a hitch! Most brides stress over the details and worry that they will forget something important. The primary duty of the Coordinator is to be a liaison between the bride, groom, and the many vendors providing services for the wedding. Our expertise and helpfulness as a Coordinator will surely enhance your experience.
The Day Of Coordination service includes but not limited to:
Before Wedding Day
- Phone and email communication from the date of contract
- Initial consultation to explain the planning & coordination process
- 1-2 weeks before the wedding day, I will call all vendors to verify details of their services and any remaining balances
Rehearsal
- Attend wedding rehearsal and provide necessary assistance per your instructions
- Develop and distribute Wedding Day Itinerary
Wedding Day
- Unlimited hours of service on your wedding day
- Provide emergency Bridal Kit (aspirin, energy bars, mints, sewing kit, etc)
- Manage vendors per your instructions
- Manage vendor setup at the ceremony and reception sites
- Organize and distribute all personal flowers to wedding party, family members, and special guests
- Place table names, place cards, favors, etc. per your instructions
- Facilitate the wedding ceremony
- Check for any items necessary to properly conduct the ceremony
- Oversee ushers & guest book attendants
- Properly line up processional and cue musicians
- Coordinate entertainment and all announcements/events during reception
- Ensure payment of vendor tips & balances
- Set up & break down table numbers/names, place cards, favors, toasting glass, & serving set per your instructions
- Return personal or rented items as agreed upon in advance to their owners